Career FAQ – For Your Application

Questions and Answers Concerning the Application Process

We keep our application process transparent and comprehensible. This means that you already know what to expect in the next step before you send your documents and can prepare yourself optimally.

If you have any further questions about your application or our application process, our career FAQ on this page will certainly help you. You are also welcome to contact us at any time.

The application process – explained step by step

The application process can take up to four weeks. Here we present the individual stages of your application:

Career FAQ

The application process shows the entire selection procedure for filling a position in the company. At invenio, the application process consists of the following steps:

After receiving your application, we first check it for completeness. Then your profile is reviewed and evaluated with regard to the position you are interested in. If you are interested, the department will then contact you to arrange a (telephone) interview, for example. If your profile is not suitable for the position, we may also forward the documents to other invenio departments or locations for review. Therefore, it can sometimes take longer, especially if the advertised position is intended for a customer project and further coordination is necessary as a result. You will then receive feedback from us on your application.

Have you discovered a suitable job offer? Then preferably apply directly via the 'apply online' link in the respective job advertisement. This way, your application can be processed immediately upon receipt and will reach the right contact person directly. If an online application is not possible, for example for technical reasons, send your application by e-mail to the person responsible named in the advertisement.

As long as a job advertisement is posted online, you can apply.

Your application should include a meaningful cover letter, your CV in table form and your references - always in PDF format. If you do not have German citizenship, please attach a copy of your work and residence / settlement permit. We also need information about your salary expectations, the places of work you are interested in and your earliest possible starting date.

You can upload several files to our database, but each file must not exceed 10 MB. If you cannot reduce the file size further, please send us the files by e-mail. Please also make sure not to send protected files so as not to delay the application process. Please only send us documents in PDF format.

After sending your application, it will be sent directly to us and you will receive the access data to your profile within a short time. Here you can enter further details and view the completeness of your application in the upper right area.

As soon as we have received your application, we will check it for completeness and contact you if we need further information or documents. We ask for your understanding that the entire selection process may take about 20 working days. If, exceptionally, you do not hear from us for a longer period of time, you can enquire about the current status via our applicant portal, but also by telephone or e-mail.

As a rule, the application process runs over 4 weeks. We will also keep you informed about the status of your application as it progresses. If you do not hear from us for a longer period of time, you are welcome to contact us at any time.

A proactive application is an application that is not related to an advertised job. It allows you to show interest in a company and may be included in the talent pool for future vacancies.

Would you like to apply but have not found a suitable position with us? We will be happy to check your job opportunities. Please apply preferably via the application area on our homepage. In the overview of our vacancies, you can submit your application under proactive application.

Of course! After registering by clicking on the button 'online application', you can apply for up to three job advertisements. Under 'My applications' you have an overview of your applications and can also remove this selection if necessary. Together, our recruiters will examine all the possibilities of employing you. In doing so, we not only look at the jobs you have indicated, but also check all offers at invenio that are suitable for you.

The interview is about gaining a mutual personal first impression. This is the opportunity to clarify your motivation for the open position and to demonstrate your skills and experience. In return, we will tell you more about the function of the position, the tasks, the team and the opportunities for further development within invenio. As a rule, an interview lasts about 60 to a maximum of 120 minutes. The interviews are usually conducted in person or online via MS Teams.

Our advise: Be open and honest during the interview! It is important for a successful cooperation that you feel comfortable.

Many companies are increasingly conducting interviews online/digitally. This means that appointments can be planned much more flexibly for both the applicant and the company. At invenio, we also offer job interviews via MS Teams. You will receive a link from us via which you can dial in. If you have a camera on your PC, we will be happy to switch it on.

Depending on the job description and the department, a telephone interview may be held before the job interview. The telephone interview lasts max. 30 minutes and is about getting to know each other and talking through your application documents.

Please feel free to get in touch with the contact person indicated in the job advertisement by e-mail or telephone. You can also contact our Human Relations Team at any time at +49 (6142) 899-228 |

Yes. We guarantee that the collection, processing and use of your data will be carried out in accordance with the provisions of the Federal Data Protection Act.

Your data can be viewed by our responsible human relations team and by the recruiting managers of the departments. Otherwise, only you can access your data. We store your personal data for a period of six months after receipt of your application.

If you have forgotten your password or entered it incorrectly, you will receive a new password via the link 'request new password here'. Please enter the user name with which you registered. Within a few minutes you will receive a new password, which you must change the next time you log in.

If you have forgotten your access data or the access to your account has already been automatically closed (for security reasons), please contact us by e-mail.

You can update your existing applicant account at any time.

Since our company language and that of our clients is German, a good command of German is required for communication. Final theses are always written in German.

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